TutorLMS Attendance

Start tracking online course attendance and gather insightful data about your student’s behavior! With the TutorLMS Attendance Add-on, you can allow your students to mark their own online course attendance or require admins and instructors to mark attendance for them.

Installation

• Install the TutorLMS plugin & activate it.
• Install and activate the Tutor Attendance add-on.
• After activation, the “Attendance” sub-menu will be added under the TutorLMS menu.

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License Key

The license key is configured on the License Option tab of the TutorLMS Attendance Settings. License keys are delivered by email after the purchase of the add-on.

Enter the license key in the corresponding field and click on Activate.

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General Options

Navigate to TutorLMS > click on the “Attendance” sub-menu and select the “General Option” tab. Here, you’ll be able to configure all of the add-on’s general settings.

Restrict IP

When this option is enabled, students will only be permitted to mark attendance from a single static IP address. A “Restricted IP” message will be displayed if students mark their attendance from a different IP address.

Enable User Time Tracking

Enable User Time Tracking option to track user login and logout time.

Enable User Calendar

Enable the “Enable User Calendar” option to show the user’s attendance in a calendar view on the TutorLMS dashboard

Mark Attendance By Admins Only

Enable Admin Mark Attendance so that only users with Admin and Tutor Instructor roles can mark attendance for their students. 

A “Mark Attendance” tab will be added on the course and lesson pages, but will only be visible to Admin and Tutor Instructor.

Delete Attendance On Uninstall

If enabled, all course and user attendance data will be deleted on the uninstallation of the Attendance addon.

Enable Automatic Attendance on Login

If enabled, attendance for all courses in which a user is enrolled will be automatically marked when the user logs in. 

Disable mark attendance for users

By enabling this option, the users won’t be able to mark their attendance from courses, lessons, and topic pages. Only the Tutor Instructor and admins will be able to mark the attendance for students.

If you disable this option then a Mark Attendance button will appear on the frontend and users will be able to Mark their attendance. 

Allow selected user roles to mark attendance

Here you can allow different user roles to mark student(s) attendance.

Display Local Time in User Activity Time

If enabled, the user login and logout times will be displayed in the local format.

Enable Activity Logs

You can enable this option to view the Activity Logs.

Enable Debug Logs

You can enable this option to view the Debug Logs.

Minimum Attendance

You can enable this option to set the text to show to the learners on the course page to complete the minimum required attendance for each course from its settings.

To set the minimum required attendance, go to the individual course’s edit page (In Legacy mode) or change the value from the “Courses” sub-menu.

Additionally, Tutor Instructors can also set the minimum required attendance of their respective courses from the “My Courses” sub-menu from the frontend.

This is how it will look on the front end:

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Attendance Logs

Admins can see the attendance count of all enrolled students on the Attendance Logs tab of the Attendance Settings page. 

You can locate the Attendance Logs by navigating to TutorLMS from the dashboard, selecting Attendance, and clicking on the “Attendance Logs” tab.

Admin’s Dashboard

Instructor Dashboard

You can find the Attendance Logs by navigating to TutorLMS from the dashboard and logging into the Tutor Instructor’s account, selecting Attendance, and selecting Attendance Logs.

Attendance Reports

Attendance reports can be grouped “By Course,” “By Lesson,” or “By Users”. Plus, if you hover over a particular user or course and click “View Detail Logs.”

There is a filter for the attendance table that lets you select whether you want to display data for Attendance or Absence.

The attendance reports table has the following filters: Course, Lesson, and Date Range. Filters allow admins to narrow down their search quickly.

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Marking Attendance From An Admin Account

Admins can manually mark attendance for a single user or for multiple users on the “Mark Attendance” tab. 

Admins can then select the courses, and lessons that attendance will be marked for. 

Next, select the Date Range and add Remarks, if there are any.

Finally, the admin can determine whether attendance will be marked as present or absent and then click on Mark Attendance.

Marking Attendance From The Front End

To mark attendance for students as an Admin or Tutor Instructor, follow these steps:

• On the main Course page, go to the “Mark attendance for selected students” field.
• Select enrolled students.
• Add the description, if any.
• Select the Present or Absent option.
• Click the “Mark Attendance” button.

• After clicking the “Mark Attendance” button, the message “Student’s attendance marked successfully” will be displayed. 

Similarly, follow the same steps to mark attendance on the Lesson page as well.

Import/Export Attendance

Export the Attendance Logs

Here you can Export the Attendance Logs by clicking on the “Export Attendance Logs” button. This will download the Attendance Logs in an Excel sheet.

Import the Attendance Logs

Here you can Import the Attendance Logs by clicking on the “Choose File” button. Now, select the Attendance sheet file to upload. Finally click the “Import” button. 

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FAQ’s

The Mark Present button is not showing on the course page to the students.

Please make sure the “Disable Mark Attendance for Users” option should not be checked in the settings if you want to allow the user/student to mark his/her attendance.

Can a user undo his/her marked attendance? 

No, once a user/student marked his/her attendance, it could not be unmarked or undo.

Does the user/student have to mark his/her attendance every time he/she comes to the specific course page? 

The user/student has to mark his/her attendance once a day.

Can admin clear Attendance Logs?

To clear logs, click on the “Clear Logs” button which is available within the Attendance Logs tab.

Which translation plugins are recommended to work with this add-on? 

Loco Translate and WPML plugins are recommended to translate the TutorLMS Attendance add-on into other languages.

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Changelogs

1.1.9

• New: Added minimum attendance modal in courses from admin/instructor side.

1.1.8

• New: Added support for importing attendance via comma-separated CSV files.
• Fix: Fixed warnings on the “Users Tracking Time” tab.

1.1.7

• New: Added an option to display local time instead of universal time in user tracking.

1.1.6

• New: Added a pop-up reminder for users to log out.
• New: Users who remain logged in for more than 12 hours will be automatically logged out.

1.1.5

• Fix: Fixed a fatal error occurring during user login.

1.1.4

• Fix: Fixed PHP warnings.
• Fix: Updated language pot file.

1.1.3

• Fix: Fixed User Login/Logout Time Tracking Table Creation.
• Fix: Fixed Clear Logs Button on Attendance Logs.

1.1.2

• Fix: Auto Attendance on Login.
• Fix: Minor UI Changes.
• Fix: Enable User Calendar option.
• Fix: Restrict IP option.

1.1.1

• Fix: Fixed the User Tracking to track login/logout activity each time a user logs in or out.

1.1.0

• New : User Tracking
• New : Minimum attendance
• New : Attendance calendar on frontend
• New : Import/export attendance
• New : Debug logs
• Fix : UI issues

1.0.2

• Update : POT file for translation

1.0.1

• Update: License Module.

1.0.0

• Initial Release.